Event
Management

Ripley Systems create event management systems to help you manage your events in a co-ordinated, professional way. Our software will help you organise your events, sales, quotes, customers, bookings, suppliers, staff, venues, function sheets and finally produce complete reports on the event and financials.

Keeping track of your leads and being able to follow up is crucial.

From the moment you first have contact, your database will allow you to monitor your potential clients, email at key moments and keep a history of key contact information.

Build multiple versions of quotes for your clients and switch easily between them so the client can change their mind without too much disruption.

A template system can you build extensive quotes and to pick elements to add to your quotes, saving a huge amount of time.

To ensure you budget accurately for your events we have developed a fantastic budgeting system.

This can be based on your client quotes and connects seamlessly to your supplier quotes. Purchase orders and invoices are automatically created when required.

Working out who is required to make sure your event runs smoothly requires a good tracking system. Your system can hold staff details, build agency lists, email agencies, manage timesheets and wardrobe requirements.

Make sure everyone knows what they are doing and when. Print out full function sheets from your accepted client quotes. From kitchen, catering, venue, setup design, technical equipment requirements through to transportation.

If you hold your own stock, we have a great stock management module. Your load-out lists will be automatically created once your client has agreed to the budget. Print out or use an electronic device to keep track.

Keep a record of potential venues, pictures and costs. Collate this information to build a beautiful presentation for your clients which can be shown on an iPad or online.

Manage budgets and costs. Create purchase orders and invoices. In-depth reporting can ensure that you can keep on top of the financial details.

All of the information is held within one system so reporting is quick and easy to perform. There are endless possibilities just let us know what you need to see.

Support and Hosting

Services 24/7

Support

We believe in a developing a good working relationship with our clients which means we have a good understanding of your business and how the database fits into it. During working hours we are available by phone, our emails are monitored constantly and we have an online support website which you can access 24/7.

If you would prefer to develop and host your own database we can train and help you along the way. Luckily, we speak plain English not confusing geek-speak and we can advise on server specifications and software.

Our vast experience of databases puts us in a unique position to be able to train both users and developers in the software we use. Whether you prefer a one-to-one session or train with colleagues we can cater for you. Our knowledge is not just based in theory, we really do understand how it is used in working environments.

Database Server Hosting

Ripleys are experts in FileMaker database systems and management. We will manage your server and database to ensure that you have a reliable data resource, whether accessing your system in-house or online.

Our secure servers are hosted in the UK in a high security data centre with an uptime of 100%. This hosting company also supplies servers to the Military, NHS and other Government departments. For extra security our organisation SSL certificate encrypts all the data passed between you and the server.

We monitor and maintain our secure servers and systems as part of our day-to-day work. We have extensive logging and system reporting to advise us of any issues as and when they arrive. Backing up your data is critical, our 3 tier backup system back-ups twice a day and we will keep your data safe at all times.

Our Projects

Case Studies

Inca Productions Ltd

INCA is a leading event management company. They work with many clients managing their events both large and small in the UK and US. We developed a database which manages their clients, suppliers, events and multiple budgets plus tracking expenditure.

Soho House

Soho House is a private members club and they have many 'Houses' worldwide. The database system we developed for them managed their memberships and bookings.

Caprice Holdings

Caprice Holdings is comprised of some of London's most well-renowned restaurants and private members clubs including, Annabel's, Scott's, and Balthazar. The database we created held all the contact and booking information to manage their Private rooms for their exclusive clients. Estimate and budgets created with the ability to create multiple budgets.

The Ivy Private Rooms (now Troia)

This company is a sister company to Caprice Holdings and owns The Ivy Collection and Birley Group amongst others. We developed an Event management system for their private room hire including bookings management, estimate and budget creation as well as holding all contact information.

Testimonials

What Clients Say

Royal College of Emergency Medicine
Examinations Manager

We have worked with Ripleys for several years and now have a truly integrated exam management system. We have questions banks, exam setup systems, iPad marking, candidate and examiner management and statistical analysis and reporting. Ripleys have professionally managed and developed our unique requests and we now have a system which we are very proud of. Our database has been developed to be extremely user friendly and is tailored precisely to us.

Fizz Bang Wallop
SFX Supervising Chargehand

Ripleys provided us with a customised database in 2013 to manage our special effects planning, and it has become an indispensable tool for our daily operations.The database allows us to plan filming scenes and locations efficiently, determine the necessary equipment, and oversee our pyrotechnics and scene printouts. Throughout the years, Ripleys has been responsive and proactive in making any necessary updates and providing ongoing support. We have had a positive experience collaborating with Ripleys and highly recommend their services for any specialised database needs.

Royal College of Ophthalmologists
Examinations manager

We are very happy with the service that Ripley Systems provides to us and the ease with which we have migrated to 100% electronic exams by using their state-of-the-art exam delivery system. Using Ripleys for our suite of examinations has radically changed them for the better, especially the evolution to online written exams which has been rewarded with exponential growth and increased global reach.

At Collective
Managing Agent

We have worked with Ripley Systems for many years, they have designed a system which is totally unique and tailored to our requirements. The system has grown organically as the company has changed and Ripleys have always responded quickly to any support required or change requests. We rely on the database for almost EVERYTHING to do with our business - which is rare as there aren't many existing systems that allow you to both create quotes and invoice for jobs, as well as manage an extremely detailed client management system. The different levels of access is particularly suitable to our ever expanding team, allowing freelancers to jump on board efficiently.

Royal College of Surgeons of England
Head of Assessment - Dental and Surgical Examinations

Ripley Systems provides us with a complete examination development and delivery tool. Originally developed as a question bank, the system has since been expanded to allow us to deliver exams both face-to-face using online marking, and remotely via an integrated link with Surpass. This, along with the development of a web-based examiner portal has been hugely beneficial in supporting remote question-writing and review, particularly during the pandemic. The biggest advantage of the system for us has been that it is truly bespoke and designed around the specific needs of our examinations and assessments. The team at Ripley Systems are always on hand to support and advise on how we can continue to develop the system

College of Optometrists
Examinations Manager

Ripley's has been pivotal in helping the College to deliver end-point assessments over the last decade. We have used their bespoke services for our question banks, clinical exam setup, delivery and results calculation. The systems are secure, user-friendly and intuitive, providing efficiency in a fast-paced and demanding environment. Patrick and Juliet have always been extremely responsive, helpful and alert to our examinations that has given the College team a sense of security throughout our delivery windows.

Trusted by

Our Clients

What We Do

Services

Business Management

Ripley Systems will help you take your business to the next level. Our advanced management software, powered by Claris FileMaker Pro technology, is designed to improve workflows, enhance data security and drive your success to new heights. Desktop, web and IOS accessible.

Examination Management

Transform the way you manage examinations with our end-to-end easy to use software. From item bank storage to examination setup with global delivery of both written and oral exams then on to post exam standard setting and statistics.

Royal College of Emergency Medicine Examinations Manager

Fizz Bang Wallop SFX Supervising Chargehand

Royal College of Ophthalmologists Examinations manager

At Collective Managing Agent